A VPN provides a secure way for your employees to access sensitive company data (such as may be found on your company website), while keeping their activity undetectable by hackers. Because hackers won’t be able to detect your employees’ web activity, they also won’t be able to intercept any data they transmit over the internet. That’s why a VPN is a great way to promote safe business ethics and create a secure remote work environment.
How to use a VPN to promote safe business ethics
1. Use encryption
Encryption turns whatever data you transmit on the internet into code. To read the code, you need a key or cipher, which hackers don’t have. It’s all well and good to use a VPN to protect your team when they’re working remotely. Still, if you really want to add an extra layer of protection and promote safe business ethics, make sure you also use encryption to secure your team’s data.
2. Use a VPN as part of a culture of secure business ethics
If you want your team to develop the habit of being secure, you have to treat it as you would any other habit you’re trying to cultivate. This means you have to reinforce the habit at every step of the way. Your team members aren’t going to remember to turn on their VPN if you have them using unsecured computers or routinely connecting over public Wi-Fi or if you don’t train them to be aware of their surroundings when they’re conducting company business online.
Teach your employees to identify potentially harmful websites and websites without proper security. Also, teach your employees the value of a strong password and show them how to make their passwords stronger. Conduct regular internet safety training sessions, and even your least cautious employees will think twice before logging into the public Wi-Fi at the local StarBucks.
3. Write a security policy for your remote employees
Having a policy in writing will make it easier to help your employees to protect company data. It will also make it easier for team leaders to help team members stay on the right side of the policy. A good security policy will outline guidelines for staying safe on the internet while working from home. It will also help to outline why those guidelines are in place. (If people don’t know why a rule is important, they’re more likely to break it.)
Your policy may include things like which apps are acceptable for sending messages containing company information, how often devices and software need to be updated, and what to do if data appears to have been compromised. Having a policy that all employees can reference will also help your team to keep each other in check, which will help ensure that your company’s data stays safe.
4. Teach your team how a VPN works
You can explain that the VPN acts like a secret tunnel that hides their activities on the internet, or you can explain that the VPN makes it possible for them to communicate with each other in a way that can’t be detected by hackers, or you can use any other explanation that you think will adequately reinforce the idea that whenever they’re conducting company business, they need to turn on the VPN. If your team understands the importance of the VPN, they’ll be more likely to use it. And using a VPN is simple: all they have to do is turn it on.
5. Consider providing equipment to your team
Not all companies have the budget for this, but if your company can afford it, consider giving employees, along with the VPN, a company device that they’re exclusively to use to conduct company business. This device will naturally be fortified by your IT department with the very latest in security features. Once you do this, you can make it a policy that all company business should be conducted from these devices.
“The advantage of this is clear: You’ll be able to ensure that your employees are using a secure device to carry out company business.”
However, the downside is that it’s a bit infantilizing to demand that your employees use only a particular device to do work, and that you run the risk of lowering productivity if your employees find themselves somewhere without that specific device.
Other employers have successfully implemented this method, but you know your team best. If you think this is something you can do without lowering productivity, consider giving your team a device that should be used whenever they’re doing work for the company.
6. Use cloud backup
As part of your mission to promote good business ethics, make sure you implement cloud backup. This way, if your data does get lost, corrupted or stolen, you have a clean up-to-date copy ready to be used. Cloud backup is an inexpensive, essential way to make sure that if the worst does happen, you don’t have to start from scratch recreating your company’s data. And we’re not saying you shouldn’t trust your team. But we are saying that anything can happen.
Data can be lost or stolenin circumstances that have nothing to do with carelessness. Having a backup version of your data is the best way to keep your company safe.
Using a VPN is the best way to protect your company’s privacy while your team works from home. Choose one of our VPN packages to get a VPN with military-grade security, 24/7 support, and high-speed connection. And once you’ve set up your VPN, ensure that you do it as part of an ongoing culture of practicing safe business ethics.